Document Generation Prompt Engineering - How to Write Prompts for Document Generation with MobileGPT

Document generation is an increasingly popular application of AI technology, but how do we ensure that the documents generated are accurate, relevant, and useful? In this blog post, we'll explore the art of prompt engineering for document generation with AI on MobileGPT. Whether you're a developer, writer, or researcher, this post will give you insights into the process of generating documents with AI on MobileGPT and how to optimize your prompts for success. 

In this article we are going to cover:

• The significance of effective prompts and their role in document generation
• The steps of writing a prompt and how to add details to produce high-quality documents 
• Examples of how add those prompt on mobileGPT such as:
  • Blog posts
  • Business plans
  • Resumes/CVs
  • Employment contracts
  • Letters of recommendation
  • Product descriptions
  • Project Execution Plan
  • Sales proposals

How Effective Prompts Enhance Document Generation with MobileGPT

Effective prompts are crucial for generating high-quality documents using MobileGPT because they provide the input or guidance that the AI system needs to produce the desired output. In other words, prompts are the instructions that tell the AI system to produce documents that meet specific requirements or criteria, while also optimizing the efficiency of the document generation process.

Well-designed prompts are essential because they determine the quality, relevance, and accuracy of the generated document. Poorly designed prompts can lead to irrelevant or inaccurate documents, whereas well-designed prompts can produce documents that meet specific criteria or standards.

In addition to improving the quality of the generated documents, effective prompts can also reduce the time and effort required to generate them. This is because prompts can help narrow down the scope of the document and provide a framework that guides the AI system in its decision-making process.

Document Prompt Engineering - The Basics

When it comes to document prompt engineering, there are some basic things that one needs to consider. A well-written prompt can greatly impact the quality of the generated document. Therefore, it is crucial to keep in mind the essential components of a prompt. The fundamental aspects that need to be considered while writing a prompt include:

Object: 

Object is the intended output of the generated document. It is the purpose of the prompt that determines what kind of document will be generated. Before writing a prompt, it is important to identify the intended output and determine the objectives that need to be fulfilled. Examples:

• Blog
• Business plans
• Resumes/CVs
• Employment contracts
• Letters of recommendation
• Product descriptions
• Project Execution Plan
• Sales proposals

Topic: 

Topic of the prompt is the subject that the generated document will focus on. It is important to select a topic that is specific and relevant to the intended output. The topic will guide the MobileGPT AI, and it is crucial to ensure that it is clear and concise. Examples are:

• Blog: Write a blog on the topic "Will AI replace jobs"
• Business plan: Create a business plan for a new restaurant in your town.
• Resumes/CV: Create a CV for a software engineer, Mpho Zulu.
• Employment contract: Develop an employment contract for a new administrative assistant.
• Letters of recommendation: Draft a letter of recommendation for a former employee applying for a new job.
• Product descriptions: Create a product description for a pair of running shoes.
• Project Execution Plan: Develop a project execution plan for a new software development project.
• Sales proposal: Write a sales proposal for a new digital marketing campaign.

Writing Style: 

The writing style is the approach taken in writing the document. It is important to consider the intended audience and the purpose of the document when selecting a writing style. The writing style should be consistent and appropriate for the intended output. Examples:

• Modern Language Association (MLA) - commonly used for research and business documents
• American Psychological Association (APA) - often used for scientific and business documents
• Chicago Manual of Style (CMS) - flexible style that can be used for a variety of purposes
• Harvard - Primarily used in the UK and Commonwealth countries for academic writing
• Turabian - a simplified version of Chicago style
• Institute of Electrical and Electronics Engineers (IEEE) - used for technical writing, particularly in the field of engineering
• Bluebook -  a specific style used in legal citation, primarily in the United States
• ALWD - widely used citation for legal documents

Tone: The tone of the prompt is the attitude or perspective that is conveyed in the document. It is important to select a tone that is appropriate for the intended audience and the purpose of the document. The tone should be consistent and should effectively convey the message intended. Examples:

• Formal - objective tone used for academic and professional writing
• Informal - a relaxed and conversational tone used for personal writing
• Persuasive - a tone used to convince the reader
• Technical - a neutral and precise tone used for technical writing
• Sarcastic - a tone used to mock or make fun of something
• Emotional - a tone that evokes strong feelings and emotions
• Inspirational - a positive and uplifting tone used to motivate
• Condescending - a tone that belittles or talks down the reader
• Simple - straightforward and uncomplicated tone used for writing for young children
• Suspenseful - a tense and dramatic tone used to build suspense
• Mysterious - a secretive and enigmatic tone used to create a sense of intrigue

Prompt Engineering For Generating The ultimate AI Documents

When it comes to writing any type of document, it is important to start with a clear understanding of the object and purpose of the document. As discussed previously, the object refers to the type of document you want to create, such as a resume or a sales proposal. Once you have identified the object, you should then focus on defining the content of the document. 

#1 Blog posts

A blog is more than just a piece of content - it's a platform that allows you to share your ideas, connect with your audience, and build your brand.

Elements of a blog

 Here are the important elements of a blog:

• Headline: A catchy, attention-grabbing headline that accurately reflects the content of the blog post.
• Introduction: A brief introduction that outlines the topic of the post and engages the reader's interest.
• Subheadings: Subheadings that break up the text into smaller, more manageable sections and help the reader navigate the post.
• Main Body: The main body of the blog post, which includes the content, information, or story being shared. This section should be well-structured, easy to read, and engaging.
• Images and Videos: Supporting images and videos that help illustrate the content and make the post more visually appealing.
• Call-to-Action: A call-to-action (CTA) that encourages the reader to take a specific action, such as leaving a comment, sharing the post on social media, or signing up for a newsletter.
• Conclusion: A conclusion that summarizes the key points of the post, provides a final thought or call-to-action, and leaves the reader with something to think about.

Essential Prompts for MobileGPT to Generate a High-Quality Blog

When you want mobileGPT to write a blog for you, there are several things you need to provide to ensure that the blog meets your requirements and expectations. For instance, if you just provide a topic, MobileGPT will use its vast language database and machine learning algorithms to generate a text that matches the given topic. However, the resulting text may not meet your specific requirements or expectations, as it is based solely on the prompt 

Example prompt 1: “The rise of AI”. 

Because we have given the AI too little to write from, it has generated little information. You need to provide a clear and specific topic or subject for the blog post. This could be a brief overview of the content you want the blog post to cover, including any specific keywords or themes you want to include. 

Example prompt 2: "Write a blog about The rise of AI powered content generation. Define what it is and Clearly show the evolution of AI powered content generation, from the start, it's growth and it's performance now. Clearly indicate how different sectors in the world, such as schools, tourism, businesses, etc, all use this platform and is it helpful. The blog structure should have a title, headings with multiple Subheadings, conclusion and a call-to-action section as necessary."

Now take into account formatting requirements such as tone, style, audience or length of the blog post. You should be clear about the purpose of the blog post, whether it's to inform, entertain, persuade or something else, to ensure that mobileGPT can tailor the content accordingly. By providing these essential details, you can ensure that mobileGPT produces a high-quality blog post that meets your requirements and engages your audience.

Example prompt 3: “Write a blog about The rise of AI powered content generation. Define what it is and Clearly show the evolution of AI powered content generation, from the start, it's growth and it's performance now. Clearly indicate how different sectors in the world, such as schools, tourism, businesses, etc, all use this platform and is it helpful. The blog structure should have a title, headings with multiple Subheadings, conclusion and a call-to-action section as necessary. Use Modern Language Association (MLA) style with a formal tone. The length of the blog post should be a minimum of 1800 words”

#2 Business plans

Creating a comprehensive and effective business plan can be a time-consuming and challenging task. That's where MobileGPT AI document generation comes in. With the help of AI technology, you can now create business plans more efficiently and accurately than ever before. Whether you're an entrepreneur, a small business owner, or a seasoned professional, AI document generation can help you streamline the business planning process and achieve your goals.

Elements of a business plan

here are the important elements of a business plan:

• Executive Summary: A brief overview of the company, its mission statement, its history, and its current status.
• Company Description: A detailed description of the company's products or services, its target market, its competition, and its business model.
• Market Analysis: An analysis of the industry, the market size, growth potential, and trends, as well as a description of the target market and its needs.
• Organization and Management: A description of the organizational structure, management team, and key personnel, including their qualifications and experience.
• Product or Service Line: A detailed description of the products or services offered, including their unique features and benefits.
• Sales and Marketing: A description of the sales and marketing strategy, including the pricing strategy, distribution channels, advertising, and promotional activities.
• Financial Projections: A projection of the company's financial performance over a three to five year period, including income statements, balance sheets, cash flow statements, and break-even analysis.
• Funding Request: A request for funding, including the amount of funding required, the intended use of the funds, and the expected return on investment.
• Appendix: Supporting documents, such as resumes of key personnel, market research data, legal agreements, and any other relevant information.

Each of these elements is essential to creating a comprehensive and effective business plan that can guide your operations, secure funding, and achieve your business goals.

Essential Prompts for MobileGPT to Generate a High-Quality Business Plan

If you want MobileGPT to write a business plan for you, there are a few things you should prepare in advance to ensure the best possible result. Firstly, you should have a clear understanding of your business idea, including your products or services, target market, competition, and business model.  Failing to list these elements might result with inaccurate information. For instance, if you just provide a company name as a prompt, mobileGPT will write the entire business plan based on assumptions.

Example prompt 1: “Please write a business plan for ABC Social Media Marketing company.”

But when you provide MobileGPT with this information, it can generate a customized business plan that takes into account your specific needs and goals. 

Example prompt 2: “Introduce ABC Social Media Marketing company and provide an overview of the company's products or services. Additionally, please include a market analysis and a summary of the company's financial projections.”

You should also have a clear idea of your goals and objectives, such as sales targets, revenue projections, and growth milestones. It's also helpful to have any relevant market research, financial data, or legal documents on hand.

Example prompt 3: "Please write a comprehensive business plan for ABC Social Media Marketing company. This should include a detailed description of the company's products or services, an analysis of the market and competition, a marketing and sales strategy, financial projections, and a management and organizational plan. Additionally, please include any other relevant information that would be necessary for a complete and professional business plan. ABC Social Media Marketing is a leading social media platform that connects millions of users worldwide through innovative and user-friendly technology. Our mission is to provide a safe and enjoyable online environment where people can connect, communicate, and share their interests and experiences with others. With a diverse range of features and services, ABC Social Media Marketing offers a unique and personalized experience that reflects the individuality and diversity of our global community.

Financial Projections
Revenue: Year 1: R500,000 Year 2: R750,000 Year 3:R1,000,000
Expenses: Year 1: R400,000,Year 2: R550,000, Year 3:R700,000
Cash Flow: Year 1: R100,000, Year 2: R200,000, Year 3:R300,000
Assumptions:
* Revenue growth is driven by increasing user acquisition and engagement, as well as strategic partnerships with advertisers and content creators.
* Expenses include salaries, marketing and advertising, server and infrastructure costs, and general overhead expenses.
* Cash flow is expected to increase as revenue growth outpaces expense growth.
Note: These financial projections are based on a number of assumptions and may be subject to change based on market conditions and other factors. It is important to consult with a financial advisor or accountant to ensure accurate and appropriate financial planning for your specific business."

As much as the AI wrote this business plan based on the information we provided, it is important to review and refine the generated plan to ensure that it accurately reflects your vision and goals, and to make any necessary revisions or additions. With these preparations, MobileGPT can help create a high-quality business plan that can guide your operations and support your success.

#3 Resumes/CVs

Resumes and CVs are essential documents in the job search process that showcase your qualifications and experiences to potential employers. However, creating a compelling resume or CV can be a challenging task, especially when you are trying to stand out from a pool of qualified applicants. Fortunately, with the help of AI-powered tools like mobileGPT, you can generate customized and professional resumes and CVs quickly and easily.

Elements of a Resume

here are the important elements of a resume/CV:

• Contact Information: Your name, address, phone number, and email address.
• Professional Summary: A brief overview of your skills, experience, and career goals.
• Work Experience: A chronological list of your work experience, including your job titles, employer names, employment dates, and job duties.
• Education: A list of your educational qualifications, including degrees, diplomas, and certifications.
• Skills: A list of your relevant skills and abilities, such as technical skills, communication skills, and leadership skills.
• Achievements: A list of your significant achievements and accomplishments, such as awards, certifications, and notable projects.
• References: A list of professional references, including their names, titles, and contact information.

Each of these elements is essential to creating a comprehensive and effective resume/CV that can showcase your qualifications and experience to potential employers.

Essential Prompts for MobileGPT to Generate a High-Quality Resume

If you want mobileGPT to write a resume/CV for you, there are a few things you should prepare in advance. Firstly, you should provide your contact information, including your name, address, phone number, and email address. Let us assume that you prompted the AI with just your contact information:

Resume prompt 1: “Jon Snow, Winterfell North, Westeros, jon.snow@email.com, 555-555-5555”

Because we did not give the AI much information to work on, it assumed that the Jon Snow we are talking about is the Jon from the Game of Thrones and wrote an entire CV based on that. But if we provided a little bit more information, it wouldn't have came up with a different Jon Snow but write a beautiful CV based on the vast information we provide such as a summary of your skills, experience, and career goals, as well as a list of your work experience, education, skills, and achievements. 

It's also helpful to have any relevant job descriptions or job postings on hand, as well as any other relevant information, such as your professional references. When you provide mobileGPT with this information, it can generate a customized resume/CV that highlights your qualifications and experience in a clear and compelling way. 

Resume prompt 2: "Please create a comprehensive resume for John Doe that includes personal information, work experience, education, skills, and any additional relevant information. Make sure to highlight achievements and quantify accomplishments where possible. Address: 123 Main Street, Anytown, USA 12345, johndoe@email.com, 555-555-5555
Professional Summary: Software developer with expertise in full-stack development and a passion for creating user-friendly applications. Skilled in multiple programming languages and frameworks, with a proven track record of delivering high-quality projects on time and on budget.
Work Experience: Software Developer, Acme Corporation, Anytown, USA from June 2018 - Present. Designed and implemented a new user interface for the company's flagship product, resulting in a 20% increase in user engagement. Led a team of developers in the creation of a new mobile application, which was featured in the App Store's "Best New Apps" category. Developed and maintained the company's internal systems and tools, i…"

#4 Employment contracts

An employment contract is a legal agreement between an employer and an employee that sets out the terms and conditions of the employment relationship. With the help of mobileGPT, you can generate a customized employment contract quickly and easily. Here are the important elements of an employment contract and what you should prepare when you want mobileGPT to write an employment contract for you.

Elements of an Employment contract

The important elements of an employment contract include:

1. Job title and description
2. Compensation and benefits
3. Employment term and termination clauses
4. Confidentiality and non-disclosure agreements
5. Intellectual property agreements
6. Non-compete and non-solicitation agreements
7. Governing law and jurisdiction clauses
8. Dispute resolution mechanisms

Essential Prompts for MobileGPT to Generate a High-Quality Employment Contract

When you want mobileGPT to write an employment contract for you, there are a few things you should prepare in advance. Firstly, you should provide the basic details of the employment relationship, including the job title, job description, and compensation and benefits package. If you only specify the name of the employee and job description, the AI might write a short contract with no accurate information.

Example prompt 1: “Please generate an Employment Contract for Mariah Jones”

This prompt resulted a contract with lots of blank spaces. Of coarse you can always edit this document and fill up the blanks but It would have saved you time if you included all the important elements that a contract should have. For instance:

Example prompt 2: “Generate Employment contract for Mariah Carey, junior developer position at ICT Developments. Appointment date is 01 May 2023. Include duties, responsibilities, and expectations. salary is R50 000 before deducts, and there are benefits such as medical aid, pension, etc. Working hours are from 8am until 4pm. 30 day notice is expected.”

You should also provide any specific terms or requirements that you want included in the contract, such as confidentiality agreements or non-compete clauses. Also you can add tell the AI the Structure of an employment contract you require.

Example prompt 3: “Generate a comprehensive Employment Contract for Mariah Carey, junior developer position at ICT Developments. Appointment date is 01 May 2023. Include duties, responsibilities, and expectations. salary is R50 000 before deducts, and there are benefits such as medical aid, pension, etc. Working hours are from 8am until 4pm. 30 day notice is expected. Structure it nicely in an acceptable contract structure. Structure should be like: Employee and Employer Information, Job Title and Description,Compensation and Benefits, Working Hours and Schedule, Vacation and Time Off Policy, Confidentiality and Non-Disclosure Agreements, Termination Policy and Notice Periods, Governing Law and Jurisdiction”

#5 Letters of recommendation

Letters of recommendation are an important part of the application process for many academic and professional opportunities. With the help of mobileGPT, you can generate personalized and effective letters of recommendation quickly and easily. Here are the important elements of a letter of recommendation and what you should prepare when you want mobileGPT to write a letter of recommendation.

Elements of a Letter of recommendation

The important elements of a letter of recommendation include:

• Introduction and relationship to the applicant
• Details of the applicant's accomplishments and qualifications
• Personal characteristics and qualities of the applicant
• Relevant anecdotes or stories about the applicant
• Conclusion and recommendation

Essential Prompts for MobileGPT to Generate a High-Quality Letter of recommendation

When you want mobileGPT to write a letter of recommendation for you, there are a few things you should prepare in advance. For example, if you just prompt with names, the results will be as follow:

Example prompt 1: “ Write a letter of recommendation for Abdul Khoza. This is for a job application”

You should provide as much information as possible about the applicant, including their name, qualifications, and accomplishments. 

Example prompt 2: “Write a letter of recommendation for Abdul Khoza a former graphic designer at Puppy Co, describing his accomplishments and how he has made a positive impact in his field of work.”

Provide any specific instructions or requirements for the letter, such as the length or format. Additionally, it's important to include any relevant details about the opportunity the applicant is applying for, so that the generated letter can be tailored to that specific application. 

Example prompt 3: "write an official informative letter of recommendation for Abdul Khoza as part of his job application process. Please make sure to address the following key points: Introduction and your relationship with Abdul Khoza, His accomplishments and contributions, His character and personality traits, Endorsement of his qualifications and work abilities, Your contact information for verification purposes. Abdul Khoza, contact info: abdulkhoza@outlook.com, 0782888993. position is Junior Graphic designer. I am Patrice Motsepe and Im Abdul's former manager at Puppy Co."

#6 Product descriptions

A well-written product description can help to persuade customers to purchase a product by providing them with all the information they need to make an informed decision. You can generate customized and persuasive product descriptions quickly and easily. Here are the important elements of a product description and what you should prepare when you want mobileGPT to write a product description for you.

Elements of a Product description

The important elements of a product description include:

1. Product title and headline
2. Product image or video
3. Description of the product's features and benefits
4. Technical specifications and dimensions
5. User reviews and ratings
6. Call to action and purchasing information

Essential Prompts for MobileGPT to Generate a High-Quality Product Description

When you want mobileGPT to write a product description for you, there are a few things you should prepare in advance. If you do not give the AI all the accurate and necessary elements, it might end-up writing a whole product description based on a similar product, for instance:

Example prompt 1: “Write a short product description for a backpack.”

Provide as much information as possible about the product, including its name, features, benefits, and technical specifications. 

Example prompt 2: “ Write a product description for a backpack that highlights its features, such as its size, number of compartments, and durability. Provide instructions on how to use and care for the backpack.”

You can provide any specific requirements or guidelines for the product description, such as the tone or style of writing. It's also important to include any relevant user reviews or ratings of the product, as these can help to provide social proof and increase the customer's trust in the product. 

Example prompt 3: “Write a detailed product description for a backpack that includes its name, brand, dimensions, weight, capacity, materials used, design features, and any additional information that would be relevant to a potential customer. Highlight the benefits of the backpack and explain how it can be used for various activities such as hiking, traveling, or daily commuting. Quisento 20l black backpack. Got 3 zips and a laptop case inside. Got 4 out 5 star review from clients. To make orders, contact seller at www.backpacksa.co.za. include specifications and use” 

#7 Project Execution Plan

A Project Execution Plan is an essential document that outlines the approach, processes, and activities involved in executing a project. Creating a Project Execution Plan with mobileGPT can be more efficient and effective.

Elements of a Project Execution Plan

The key elements of a Project Execution Plan include:

• Project scope
• Timeline
• Budget
• Resource allocation
• Risk management
• Quality assurance
• Communication plan
• Stakeholder management

 These elements should be clearly defined, measurable, and achievable to ensure the successful completion of the project.

Essential Prompts for MobileGPT to Generate a High-Quality Project Execution Plan

When requesting a Project Execution Plan from mobileGPT, it's important to provide a comprehensive outline of the project. This should include a clear description of the goals and objectives of the project, as well as a detailed scope of work. The more detailed and specific the information provided, the more accurate and effective the resulting Project Execution Plan will be.

Example prompt 1: "Please generate a Project Execution Plan for developing a mobile application." 

This prompt is too vague and does not provide enough information for mobileGPT to generate a proper Project Execution Plan. It may be helpful to provide any relevant background information or context for the project, such as budget constraints, regulatory requirements, or stakeholder expectations. 

Example prompt 2: “Can you please write a Project Execution Plan for developing a mobile application that includes the timeline, budget, resource allocation, risk management strategy, and quality assurance plan”

This prompt is specific and provides enough information for mobileGPT to generate a comprehensive Project Execution Plan. It includes the project scope, timeline, budget, resource allocation, risk management, quality assurance, communication plan, and stakeholder management.

Example prompt 3: “I need a comprehensive Project Execution Plan for developing a mobile application. The plan should include project objectives, scope, deliverables, project team structure, communication plan, project schedule, budget, risk management plan, and quality management plan. Please make sure to include any other relevant information that would be necessary for the successful execution of the project.”

This prompt is specific and provides enough information for mobileGPT to generate a comprehensive Project Execution Plan. It includes the project scope, timeline, budget, resource allocation, risk management, quality assurance, communication plan, and stakeholder management.

#8 Sales proposals

Creating a persuasive sales proposal can be a challenging task, especially when you are dealing with complex products or services. With mobileGPT, you can generate customised and effective sales proposals quickly and easily. Here are the important elements of a sales proposal and what you should prepare when you want mobileGPT to write a sales proposal for you.

Elements of a Sales proposal

The important elements of a sales proposal include:

1. Introduction and executive summary
2. Problem statement and solution
3. Products or services description
4. Pricing and payment terms
5. Benefits and value proposition
6. Call to action
7. Appendix and supporting documents

Essential Prompts for MobileGPT to Generate a High-Quality Sales Proposal

Example prompt 1: "Write a Sales proposal for our new product launch."

This prompt is not specific enough and lacks important details such as the product details, target market, pricing strategy, and sales goals. As a result, the generated Sales proposal may not provide enough information to convince potential customers to buy the product.

Example prompt 2: “Please create a Sales Proposal for a new line of organic skincare products targeted towards women aged 25-40. Include product details, benefits, pricing, and a strategy for reaching the target audience.”

Example prompt 3: "Please generate a Sales Proposal for a Sales proposal for our new line of organic skincare products aimed at environmentally conscious millennial women. Our goal is to generate $100,000 in sales within the first six months. The proposal should include pricing strategy, marketing plan, and details on the unique features of our products. The proposal should include an overview of the product, its features and benefits, pricing, implementation timeline, support options, and testimonials from satisfied customers. Additionally, please include a marketing plan for promoting the product to the target audience."

This prompt provides specific details on the product, target market, sales goal, and required elements of the Sales proposal. As a result, the generated Sales proposal is more likely to provide enough information to convince potential customers to buy the product and achieve the sales goal. 

Final Thoughts

Writing effective prompts is crucial for generating accurate and high-quality documents using AI. By following the tips and guidelines outlined in this blog, you can ensure that the prompts you provide to your AI model are specific, clear, and comprehensive. Remember to include all the necessary elements for the specific document type you want to generate, such as business plans, resumes, employment contracts, letters of recommendation, product descriptions, legal briefs/memos, and sales proposals. With the right prompts, you can leverage the power of AI to generate high-quality documents quickly and efficiently. So, take the time to craft effective prompts and enjoy the benefits of AI-powered document generation.

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